Liaison Information

Communication Resource Documents

Documents

Brochures

McKinney-Vento contact information

Flyers

Information for Parents
Unaccompanied Youth Flowchart
Red Flags
- Administrator
- All Staff
- Counselor/Social Worker
- Enrollment/Secretary
- Extra Curricular
- Nutrition
- Special Education
- Teacher
- Title 1
- Transportation

Posters

It's OK to Ask for Help poster
None of These are Homes poster

McKinney-Vento Liaison Monthly Duties

Month By Month Checklist for MV Liaisons

July

Review district student enrollment and residency forms for MV living situations and identification
Ensure students identified understand their rights to stay in school of origin, etc.
Order new posters from NCHE
Update poster placements; locations identified in writing
Consider attending the Special Pops Conference in September - Discuss with Grant Coordinator and District
Update any district paperwork used for MV
Review Board policies and handbooks to include information on homeless requirements per statute (see self-assessment)

August & September

Make sure EEM is updated with your contact information
New MV liaisons begin your MV credentialing course in kickstand
Orientation for new liaisons
Facilitate any enrollment of MV students and assist in obtaining necessary documents/records
Make sure to re-assess all your MV students from last year for identification purposes
Identify all new students (and siblings) and review last year's students, using previous year end status and ANNUAL residency forms
Provide MV rights and notifications to students who are identified
Provide school supplies to students
Provide awareness information sessions to staff and community to assist with identification and save agendas for self assessment
Put awareness material in district newsletters
Meet with your school building point of contacts
Plan activities for National Homeless Awareness Week in November
Ensure students are in your student management system and keep current throughout the year
Ensure Food Service is aware of the homeless status for students
Attend Special Pops Conference and sessions on Homelessness
Consider attending National Association for Education of Homeless Children & Youth in October - Discuss with Grant Coordinator/District

October & November

Attend ISD wide workshop
Ensure all MV students are in your student management system and work with MSDS submitter to receive the report and verify all students who have been identified are included for State reporting - send a copy of the report to Grant Coordinator
Continue to identify students/siblings and ensure free lunch provided
Provide MV rights and notifications to all new students who have been identified
Seek community resources to support families for holidays, i.e. Thanksgiving baskets, Christmas Food Baskets, Toys for Tots, Giving Trees
Attend National Association for the Education of Homeless Children and Youth if able - work with Grant Coordinator and District
Finalize plan for Homeless awareness in November
NAEHCY Conference
Continue ONLINE Liaison Course in Kickstand
Prepare for Self Assessments Due typically December 1
Ensure shelters have posters and bring awareness, outreach
Submit your preschool, ages 0-3 and 3-5 to MV from last year

December

Support families with community resources as noted above, including food drives/clothing drives, etc.
Submit any reimbursement requests accumulated thus far
Continue to identify students/siblings and ensure free lunch provided
Provide MV rights and notifications to all new students who have been identified
Continue ONLINE Liaison Course in Kickstand

January

Review MV services with staff during start up of new semester
Continue to identify students/siblings and ensure free lunch provided and notify State & Federal Grants Coordinator
Provide MV rights and notifications to all students who have been identified as a reminder for 2nd semester - email/skyward/flyer
Mid year counts due to Grant Coordinator for Point in Time Count by end of the month and include code (don't need doubled up)
Refresh awareness posters in community
Ensure credit accrual checks - grant partial and full credit for work that MV students complete @ other schools and part of academic marking period - be sure MV students receive all credit for any successfully completed work (send email to counselors / principals)
See if students need additional supplies for semester to cover any fees (that cannot be waived)
Continue Online Liaison Course in Kickstand

February

Continue to identify students/siblings and ensure free lunch provided
Provide MV rights and notifications to all new students who have been identified
Verify MV students identified with the Spring MSDS upload - work with MSDS Person
Provide awareness sessions with staff and community to assist with identification/referrals
Reminder to look at grad gowns needs
Meet with seniors re: FAFSA and have in writing from counselors and documented meetings with UHY re: higher education
Provide scholarship info to MV juniors/seniors
Work with Title 1 Staff to identify MV students with summer school needs and plan any summer enrichment activities

March & April

Submit reimbursements
Submit Spring count report to Grant Coordinator from MSDS
Work with Title 1 Staff to coordinate MV Set Asides
Continue online liaison course in Kickstand
Continue to identify students/siblings and ensure free lunch provided
Provide MV rights and notifications to all new students who have been identified

May & June

Submit reimbursements for EOY
Continue to identify students/siblings and ensure free lunch provided
Attend ISD wide committee for EOY
Ensure MV student counts match information in student information system for EOY
Verify students' living situation at end of year for prioritization and review for beginning of year
Send a year-end letter to MV families to let them know they need to requalify each year and their rights to remain in school of origin
Review process and what worked well and determine any policy/procedure changes need to be made
Send grant coordinator EOY numbers from MSDS
Work with District/Title 1 to enroll MV for summer school - assist with tutoring needs
Send Grant Coordinator exit report of any MV students - review on-time graduation status, where students are going - try to maintain in school of origin
Assess needs of families and develop strategies and activities for success and ensure in the school improvement plan and Goal: Try to identify 10% of your free and reduced numbers - know what those numbers are

Reimbursement Documents

How to request reimbursement from the Bay-Arenac ISD McKinney-Vento grant

Review the Generally Allowable / Not Allowable Items list

Email or call Tamra if you have any questions or if it is an unusual request; the list is not exhaustive (other items may be allowable or not allowable, email reinboldt@baisd.net)
If outside the typical allocation items already approved, please request in advance in the event we may need to adjust the budget and submit modifications for approval.

Look at your estimated allocation amount

If within the allocation continue, if over allocation email or call Kim for potential discussion

Purchase and pay for the item using LEA funds

Purchase orders cannot be reimbursed until after the payment is made - include a copy of the general ledger detail
If gas cards, use up to 30 cents a mile for transportation and maintain log of gas card numbers - ensure student is attending (best practice to provide gas cards weekly after attendance verification)

All requests must have an ITEMIZED receipt / proof of purchase

Fill out reimbursement forms below and email to reainboldt@baisd.net

Signed Certification Sheet
Invoice for reimbursement amount
MV Grant Reimbursement sheet
Copy of receipt / proof of payment
Copy of the student referral information
Gas card voucher form and attendance verification must also be completed and included with request if request includes gas cards.
General Ledger Detail

Approval Process

Requests will be reviewed. Any questions addressed. Approved and sent to BAISD business office who will reimburse to LEA

You may reimbursement request at time of purchase OR on a monthly / quarterly basis

(No later than April 15 - allocations will be adjusted after that time and unused funds distributed unless asked to hold for pending claims by April 15)